Privacy Policy

1. Introduction

Flat World Communication LLC (“FWC,” “we,” “us,” or “our”) respects the privacy of individuals who visit our websites, communicate with our organization, or interact with our business services.

This Privacy Policy describes how we collect, use, disclose, retain, and protect personal information in connection with our websites, publications, communications, business activities, and authorized digital systems.

FWC is a United States company engaged in publishing, advertising, marketing, communications, business development, and related professional activities.

This Privacy Policy applies to websites, publications, digital services, and business operations operated by Flat World Communication LLC that display or expressly reference this Privacy Policy, unless a separate privacy notice applies.

This Privacy Policy addresses the processing of personal information. Confidential commercial information that does not constitute personal information may be subject to additional contractual obligations, confidentiality agreements, and internal information security policies.

2. Information We Collect

Depending on the nature of an individual’s interaction with FWC, we may collect and process the following categories of information.

Personal and Professional Information

Names, email addresses, telephone numbers, professional titles, company affiliations, mailing addresses, and other contact information voluntarily provided to us or lawfully obtained in connection with our business activities.

Business Communications

Information contained in professional correspondence, inquiries, proposals, agreements, project documentation, and other communications exchanged with our organization.

Such communications may contain personal information, confidential business information, or both.

FWC maintains internal procedures intended to distinguish routine business correspondence from communications requiring additional confidentiality and security safeguards.

Website Information

Information collected through website interactions, including IP addresses, browser types, device information, referring websites, access dates, and website usage data.

Where applicable, cookies and similar technologies may be used to support website functionality, security, performance analysis, and other purposes described in this Privacy Policy.

Business and Operational Information

Information reasonably necessary to manage professional relationships, coordinate projects, administer publications, provide services, process business transactions, and maintain internal business records.

Information From Authorized Third-Party Services

FWC may process information obtained through authorized integrations with business productivity, communications, and collaboration platforms.

Such information is accessed and processed for authorized business purposes and in accordance with applicable permissions, contractual obligations, and service requirements.

Sources of Personal Information

FWC may obtain personal information:

• Directly from individuals who contact or engage with our organization.
• Through existing or prospective professional and contractual relationships.
• From authorized business partners, suppliers, and service providers.
• Through professional referrals and business introductions.
• From publicly available professional or business sources where permitted by applicable law.
• Through authorized third-party applications and integrations.
• Automatically through interactions with our websites and digital services.

FWC processes information obtained from third-party sources in accordance with applicable legal requirements and the purposes described in this Privacy Policy.

3. How We Use Personal Information

FWC may use personal information to:

• Respond to inquiries and professional communications.
• Maintain relationships with clients, partners, suppliers, advertisers, publishers, and other business contacts.
• Provide publishing, advertising, marketing, communications, and related professional services.
• Prepare proposals, reports, presentations, agreements, and other business materials.
• Coordinate projects, meetings, schedules, and professional activities.
• Manage editorial, publishing, advertising, and commercial operations.
• Conduct lawful business development and professional outreach activities.
• Improve our websites, services, and internal business processes.
• Maintain the security, integrity, and reliability of our systems.
• Administer authorized third-party integrations and business applications.
• Maintain records and fulfill contractual obligations.
• Comply with applicable legal and regulatory requirements.
• Establish, exercise, or defend legal rights where appropriate.

FWC processes personal information only where an appropriate business purpose exists and a valid legal basis is available where required by applicable law.

Depending on the circumstances and applicable legal requirements, such legal bases may include consent, performance of contractual obligations, compliance with legal obligations, or legitimate interests that are not overridden by applicable individual rights.

Where consent is required, FWC will seek to obtain it through appropriate mechanisms.

4. Google Workspace and Authorized Integrations

FWC uses Google Workspace and other professional productivity services to support authorized business operations.

Where a Google account holder grants permission through Google’s authorization process, FWC’s authorized systems and applications may access information within the scope of the permissions granted.

Depending on the applicable authorization, this information may include:

• Gmail: Email messages, message metadata, correspondence, attachments, and related organizational information.
• Google Calendar: Calendar events, schedules, meeting details, participant information, and associated scheduling data.
• Google Contacts: Names, email addresses, telephone numbers, professional contact information, and related contact records.

This information may be processed to support authorized functions such as business communications, scheduling, information retrieval, preparation of reports, document processing, and operational coordination.

Authorized Access and Use

FWC limits access to Google user data to authorized purposes consistent with the permissions granted by the relevant account holder.

Access to Google Workspace information does not authorize unrestricted use or disclosure of that information.

FWC’s internal applications and integrations are intended to operate within the applicable authorization scopes and the requirements of relevant Google policies.

Storage and Retention of Google User Data

Information accessed through Google Workspace APIs may be processed temporarily or retained within authorized FWC systems where reasonably necessary to support the applicable business function.

Any retained information is subject to applicable access controls, security safeguards, and retention requirements.

FWC seeks to limit the storage of Google user data to information reasonably necessary for authorized purposes.

Information obtained through Google APIs is not retained indefinitely merely because access was previously authorized.

Applicable deletion and retention procedures may depend on the nature of the information, the authorized service, legal obligations, and operational requirements.

Restrictions on Google User Data

• FWC does not sell information obtained through Google Workspace APIs.
• FWC does not use Google Workspace API data for targeted advertising, advertising profiling, or the development of advertising audiences.
• FWC’s use and transfer of information received from Google APIs is subject to the Google API Services User Data Policy, including its Limited Use requirements.
• Google user data is accessed, used, and disclosed only as permitted by applicable Google policies.
• FWC does not authorize the use of Google Workspace API data to develop, improve, or train generalized artificial intelligence or machine-learning models where such use is prohibited by Google’s applicable policies.
• Any use of Google API information in connection with automated processing or artificial intelligence remains subject to applicable authorization, data-use restrictions, and Google policy requirements.
• FWC does not make Google API information available to unrelated third parties for their independent commercial purposes.
• Any permitted disclosure to service providers is subject to applicable restrictions, including requirements concerning confidentiality, security, permitted processing, and human access.

Revocation of Access

Authorized users may revoke access to connected Google services through their Google Account settings.

Revocation prevents further access through the revoked authorization and may limit or discontinue functions that depend on the affected Google services.

Revocation does not necessarily result in the immediate deletion of information previously processed or lawfully retained.

Individuals may contact FWC to request deletion of eligible personal information in accordance with applicable legal requirements and the procedures described in this Privacy Policy.

5. Information Sharing and Service Providers

FWC does not sell personal information.

FWC may disclose personal information to authorized service providers where reasonably necessary to conduct legitimate business activities. Such providers may include:

• Website hosting and infrastructure providers.
• Email and business productivity platforms.
• Professional communications services.
• Technology and information-processing providers.
• Security, maintenance, and operational support services.
• Cloud storage and data-management providers.
• Professional advisers acting under appropriate confidentiality obligations.
• Other service providers supporting authorized business operations.

FWC seeks to limit personal information disclosed to service providers to what is reasonably necessary for the authorized purpose.

Where appropriate, FWC applies contractual, technical, and organizational safeguards intended to restrict unauthorized access, disclosure, or use.

Automated Processing and Artificial Intelligence

Certain business processes may use automated information-processing technologies, including artificial intelligence, to assist with authorized administrative, analytical, communications, document-processing, and operational functions.

Such processing may include assisting with the preparation of business materials, organizing information, retrieving authorized records, summarizing documents, and supporting internal workflows.

Where personal information is processed through automated technologies, FWC seeks to apply appropriate data minimization practices, access restrictions, confidentiality protections, and contractual safeguards.

FWC does not authorize external service providers to use personal information or confidential business information for unrelated independent commercial purposes, except where such processing is otherwise permitted by applicable law and relevant contractual arrangements.

The use of automated technologies does not eliminate FWC’s confidentiality obligations, access restrictions, or applicable data-protection requirements.

Information obtained through Google APIs remains subject to the additional restrictions described in Section 4.

Legal Disclosures

FWC may disclose information where required by applicable law, valid legal process, or lawful governmental request.

FWC may also disclose information where reasonably necessary to establish, exercise, or defend legal rights, protect the security of its systems, or address suspected unlawful activity, subject to applicable legal requirements.

6. Data Security and Confidential Communications

Flat World Communication LLC maintains administrative, technical, and organizational safeguards designed to protect personal and business information against unauthorized access, disclosure, alteration, misuse, or loss.

Depending on the nature of the information and systems involved, these safeguards may include:

• Access controls and user authorization procedures.
• Authentication and account-security measures.
• Secure authorization mechanisms.
• Encryption technologies where appropriate.
• Confidentiality requirements.
• Access restrictions based on business responsibilities.
• System monitoring, maintenance, and security-management practices.
• Procedures for handling sensitive or confidential information.

FWC periodically evaluates its information-handling practices and security arrangements as appropriate to its operations.

Confidential Communications

FWC maintains designated secure communication systems intended for the transmission and processing of confidential and sensitive business information.

FWC’s internal policies require authorized personnel to use approved secure communication channels when transmitting information classified as confidential or sensitive.

Routine business correspondence may be conducted through conventional professional communications platforms, including Google Workspace.

Confidential or sensitive information requiring additional protection is intended to be handled through designated secure communication channels in accordance with FWC’s internal procedures.

FWC recognizes that information may occasionally be received through communication channels that were not specifically designated for confidential exchanges.

In such circumstances, FWC applies appropriate handling procedures consistent with the nature and sensitivity of the information and applicable legal or contractual obligations.

Access to confidential business information is restricted according to applicable authorization requirements, business responsibilities, and company policies.

Internal Information Processing

FWC applies appropriate access restrictions and security controls to authorized internal information-processing systems.

Automated technologies and third-party integrations remain subject to applicable confidentiality, authorization, and information-security requirements.

FWC seeks to limit information made available to external service providers to what is reasonably necessary for the authorized business purpose.

Although FWC takes reasonable measures to protect information, no electronic communication, transmission, processing, or storage system can be guaranteed to be completely secure.

7. Data Retention

FWC retains personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, maintain legitimate business records, satisfy contractual obligations, comply with applicable legal requirements, resolve disputes, and protect its legal interests.

Retention periods may vary depending on the nature and sensitivity of the information, the purpose for which it was collected, the systems involved, applicable contractual requirements, and relevant legal obligations.

In determining appropriate retention periods, FWC may consider:

• The nature and sensitivity of the information.
• The purposes for which the information was collected or processed.
• The duration of the relevant business or contractual relationship.
• Applicable legal, accounting, tax, or regulatory requirements.
• Legitimate operational and recordkeeping needs.
• The necessity of retaining information to establish, exercise, or defend legal rights.
• Applicable requirements governing authorized third-party integrations.

Information associated with Google Workspace or other authorized integrations may be subject to additional retention and deletion procedures.

FWC periodically reviews retained information and takes reasonable steps to delete, anonymize, or otherwise securely manage information that is no longer necessary, subject to applicable legal and operational requirements.

Deletion requests are evaluated in accordance with applicable law and may be subject to legitimate retention requirements or legally recognized exceptions.

8. International Data Processing

FWC conducts business internationally and may use service providers operating in multiple jurisdictions.

Accordingly, personal information may be transferred to, processed in, or stored in countries other than the country in which it was originally collected.

These jurisdictions may have privacy and data-protection laws that differ from those applicable in the individual’s country or region.

Where international transfers are subject to specific legal requirements, FWC implements appropriate transfer mechanisms and safeguards as required by applicable law.

Depending on the circumstances, these safeguards may include recognized contractual protections, adequacy decisions, or other legally permitted transfer mechanisms.

Individuals may contact FWC using the information provided in Section 14 to request additional information regarding applicable international data-transfer safeguards.

9. Individual Privacy Rights

Depending on an individual’s location and applicable law, certain rights may exist concerning personal information processed by FWC. These rights may include the right to:

• Request access to personal information held about the individual.
• Request correction of inaccurate or incomplete personal information.
• Request deletion of eligible personal information.
• Obtain information about certain processing or disclosure activities.
• Object to or request restrictions on certain processing activities.
• Request portability of eligible personal information where applicable.
• Withdraw consent where processing is based on consent, without affecting the lawfulness of processing conducted before withdrawal.
• Exercise other rights available under applicable privacy laws.

Exercising Privacy Rights

Individuals seeking to exercise applicable privacy rights may submit a request using the contact information provided in Section 14.

FWC may request information reasonably necessary to verify the identity or authority of the person submitting a request before disclosing, correcting, or deleting personal information.

FWC will review and respond to privacy requests within the time periods required by applicable law.

Certain requests may be subject to exceptions or limitations established by law.

Where legally required, FWC will provide information concerning available appeal procedures, regulatory complaints, or other applicable remedies.

FWC will not unlawfully discriminate against individuals for exercising applicable privacy rights.

Marketing Communications

FWC may send professional or promotional communications in connection with its publishing, advertising, marketing, and related business activities, subject to applicable legal requirements.

Individuals may opt out of receiving promotional email communications by following the unsubscribe instructions included in applicable messages or by contacting FWC directly.

FWC may continue to send non-promotional communications where reasonably necessary to administer existing business relationships, fulfill contractual obligations, respond to inquiries, or comply with applicable legal requirements.

10. Cookies and Website Technologies

FWC websites may use cookies and similar technologies to maintain website functionality, support security, improve user experience, and analyze website performance.

Depending on the technologies implemented on a particular website, these may include:

• Essential Technologies: Technologies reasonably necessary for website functionality, security, and technical operation.
• Performance and Analytics Technologies: Technologies used to understand website traffic, evaluate performance, and improve website functionality.
• Other Technologies: Additional cookies, tracking technologies, or third-party integrations that may be implemented for disclosed business purposes, subject to applicable legal requirements.

FWC’s use of cookies and similar technologies depends on the actual functionality and services implemented on the relevant website.

Where applicable law requires consent for particular cookies or tracking technologies, FWC will provide appropriate consent mechanisms before activating technologies requiring such consent.

Visitors may be able to manage cookies through their browser settings or through controls made available on the relevant website.

Disabling certain cookies may affect website functionality.

Where applicable law grants individuals additional rights concerning targeted advertising, tracking, or the sharing of personal information, FWC will provide the required notices and mechanisms for exercising those rights.

11. Third-Party Websites and Services

FWC websites and communications may contain links to third-party websites, applications, or services.

Such third-party services may operate under privacy policies and information-handling practices that differ from those of FWC.

FWC does not control independently operated third-party services and is not responsible for their independent privacy practices or content, except to the extent responsibility is imposed by applicable law.

Individuals are encouraged to review the privacy policies and applicable terms of third-party services before providing personal information.

12. Children’s Privacy

FWC’s websites and professional business services are intended primarily for business and professional audiences and are not directed toward children.

FWC does not knowingly collect personal information from children in violation of applicable privacy laws.

If FWC becomes aware that personal information has been collected from a child in circumstances that violate applicable legal requirements, the company will take appropriate steps to address the matter, including deletion where required.

Individuals who believe that FWC has improperly collected personal information relating to a child may contact the company using the information provided in Section 14.

13. Changes to This Privacy Policy

FWC may update this Privacy Policy periodically to reflect changes in business operations, technology, information-handling practices, legal requirements, or regulatory developments.

Any revised Privacy Policy will be published on the applicable website with an updated effective date.

Where required by applicable law, FWC will provide additional notice or obtain consent before implementing material changes affecting the processing of personal information.

Continued use of FWC’s websites or services does not constitute consent to changes where affirmative consent is required by applicable law.

14. Contact Information

For questions regarding this Privacy Policy, requests concerning personal information, or inquiries relating to FWC’s privacy practices, please contact: